Guides
Check-in without internet
The network is often missing at the door: in a basement, a hall or a field. Check-in still has to run.
Starting point
Check-in stalls the moment the connection drops. In basements, halls and open fields mobile coverage is unreliable, and that is exactly where most doors are. Relying on a website at the door holds up the queue.
The flow has to work without a connection and later deliver the same numbers as a check-in with a network. Planning that in beforehand avoids a stalled door on the day.
Steps in order
Tickets with a QR code
Each guest receives a QR code with the confirmation that belongs to the event, shown on paper or on a phone.
Load the list in advance
Open the guest list on the door device while a connection is still available, so it is ready when the network drops.
Check in offline
Even without a connection, guests check in by QR code. The list keeps working and remembers every entry until the network is back.
Sync afterwards
Once the connection is back, Eventwerk reconciles the stored entries and merges them into the list without duplicates.
Keep a paper fallback
Export a CSV file with formula protection before the event and print it. If a device fails, the door can fall back to the printed list.
Typical mistakes
Paper list only
Without a merge with the digital list, it stays unclear who actually came.
Several devices without merging
Two lists that never meet count guests twice and distort the check-in numbers.
Check-in through a website
Running check-in through a website leaves a stalled queue when the network is gone.
Guests without a ticket
Anyone without the QR code needs a quick search in the list, or the door slows down.
What Eventwerk handles
Eventwerk puts the QR code on the ticket and runs check-in through the guest list, which keeps working offline. When the connection returns, the sync reconciles it without anyone typing entries by hand.
The check-in numbers are ready per event, so the door and the reporting afterwards see the same state.
- Check-in by QR code
- Offline check-in with later sync
- Check-in numbers per event
- CSV export with formula protection as a fallback
This guide is not legal advice. For legal questions, contact your data protection officer or your legal advisor.
Put what you just read to work on an event of your own.
Create an event, open the event page and test the guest list, check-in and reminders with a small group.