Eventwerk
DEEN

For universities

Eventwerk for universities.

Courses, conferences and information evenings with a registration that stays traceable after the semester.

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Event overview on a phone
The registration count is readable on a phone, for example at the institute desk.

For universities

What institutes and departments need

Registration with clear deadlines, data that disappears after the semester, and an interface in both languages.

  • Member and guest management

    Keep institute registrations and external guests in one list, with filters and roles for the team.

  • Ticket types and quotas

    Students, staff and guests each get their own ticket type with its own limit.

  • Waitlist

    When the room is full, people join the waitlist. You move them up as places free and keep the overview.

  • QR check-in, also offline

    Scan QR codes at the entrance. Check-in works in the lecture hall without a stable network.

  • Invitations and reminders

    Invitation and reminder go out by email, to the whole list or selected groups.

  • Surveys

    After the event, ask for feedback and see the answers collected per question.

  • CSV and Excel import

    Registrations from a legacy system or an Excel sheet move over in one step.

  • Privacy with a deadline

    Retention and deletion are built in, so attendee data does not stay after the semester.

  • Bilingual

    German and English, for international guests and English programmes.

  • Your own domain

    Registration runs on the institute or conference address.

Two typical flows

A conference at the institute and an evening with a public audience.

01

Registration for an institute conference

You create the conference and open ticket types for students, staff and guests. The invitation goes out on the department mailing list, registration sits on the institute address. After the deadline you see how many places are taken per type and move people up from the waitlist.

02

Door and follow-up

Student assistants scan QR codes at the desk, even without a stable network in the foyer. In the evening you check the count and send the survey. After the retention period Eventwerk deletes the attendee data, without anyone cleaning a list by hand.

Where the limits are

Eventwerk is not an exam or student administration system and does not reserve seats. It is not built for ticketing events above 5000 guests. Tax on ticket sales is only shown in the Plus plan, which costs 49 Euro per month and covers 5000 recipients per week.

Features in detail

Registration and the guest list with check-in are the base, privacy and import come with the move.

The next conference is already planned?

Create the event for free. Non-profit organisations get 50 percent off Eventwerk Plus.

Start for freeSee pricing